The Pettengill House, Inc. Team!

Bookkeeper/Office Manager

The Pettengill House, Inc. Nonprofit Social Service Agency

Amesbury, MA

30 hours a week (weekdays)

$26.00-28.00 an hour

Pettengill House, Inc. Is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

We have immediate availability for a Bookkeeper/Office Manager

Are you ready to join a fabulous team of dedicated staff at a reputable agency? We offer the opportunity to make a difference in people's lives by working in a supportive environment with talented staff, and an emphasis on self-care! We value work-life balance…no weekends or nights!

The Pettengill House, Inc. is a nonprofit community-based social services agency that has been providing critical programs and services for the most vulnerable and at-risk members of the greater Newburyport communities, including Amesbury, Byfield, Groveland, Merrimac, Newbury, Newburyport, Rowley, Salisbury, and West Newbury, MA for 30 years.

The Pettengill House values its employees and offers the following benefits:

Vacation and personal time
Competitive pay rates and benefits
Retirement contribution
Supportive work environment
Wellness opportunities

Primary Responsibilities of Bookkeeper:

Record and classify financial transactions and grant classifications in QuickBooks Desktop
Managed day-to-day financial transactions, including accounts payable and receivable
Oversee reconciliations for bank accounts, all agency accounts, and transactions
Provide monthly agency financial reports to the Executive Director and Treasurer
Create and send invoices
Prepare files for annual audit and work with CPA and Executive Director
Provide budget development assistance to the executive director for the annual budget and grants
Provide administrative support for grants and reports
Post agency staff time worked and earned leave

Other Requirements:

QuickBooks Certified
Highly organized
Ability to work independently and within a team
Dependable and reliable
Maintain confidentiality

Office Manager Responsibilities:

Manage the agency's administrative records and filing system
Acting secretary to executive director
Acting agency receptionist
Purchase agency program supplies
Provide ongoing day-to-day administrative support of operations and systems
Assist with annual mailings and reports as deemed necessary
Maintain the donor database record system, process thank you letters, and reporting
Order agency supplies
Oversee agency technology needs

Other Requirements:

Create a warm and welcoming experience engaging callers/clients, donors, and volunteers

Commitment to our organizational vision, missions, and core operating values

Proficient in basic computer skills
Maintain confidentiality

Qualifications:

QuickBooks Certified
Valid Driver's license
Motor vehicle in operating condition
Travel as needed within the catchment area of the agency

Submit cover letter and resume to: Tiffany Nigro, Executive Director, Tnigro@pettengillhouse.org or The Pettengill House, Inc. Attn: Tiffany Nigro, 21 Water Street Suite 4A, Amesbury MA 01913.